More Than a Website: A Camp Management Platform for International Futbol Sports

We rebuilt the public site with a black-and-red design taken from the IFS crest, and moved all the content across from WordPress: camps, staff and coach bios, FAQs and forms. Every old WordPress address redirects to its new page, so search rankings carry over. Camp dates, fees and capacity live in the database and are edited in the admin, so next year's update needs no developer.

• A registration form for each camp, with the price shown up front and a live “due today” summary.
• Secure checkout by card or bank account, with a discount for paying by bank. The camp's existing payment account moved onto the new platform.
• Pay in full, or pay a deposit on the residential camp. The deposit saves the card or bank account, and the balance is charged automatically on the due date. A reminder a month before says which card or account will be charged. If a charge fails, the parent gets a payment link and the office gets an alert. Checks are no longer accepted.
• Discount codes, capacity limits for each session, and returning campers recognized automatically.
• Unfinished checkouts and bank payments still clearing are tracked and followed up.
• The Player Code of Conduct and Waiver are accepted online at registration, with the parent's typed name, the time and the version of the text stored. The medical form is the only paper left.

Fifteen screens for the office, with sortable, filterable tables throughout. Camper information is visible only to signed-in camp staff.

Seventeen designed emails: confirmations for every way of paying, receipts, a bank payment cleared notice, “registration not finished”, failed payment notices, staff alerts and staff invites. All of them go out from the camp's own info@ address, and the office can send itself a test of any of them from the admin. Reminders and a registration summary go out automatically every day.